Evernote: The key to my productivity and Getting Things Done [GTD] workflow

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I’m a huge fan of Evernote and it seems recently that almost every day I find another reason to love it. Perhaps the most important reason lately is that it fits nicely into my Getting Things Done [GTD] world and is a massive productivity booster. Evernote is my über-container — everything goes in there! Why? Because Evernote syncs with every device I own and it’s searchable so the important things I need to have at my finger tips are there when I need them…

In the past couple of days I have added important emails, pictures, audio notes, web clips, pdfs, Word docs and presentations. I have added them via their web clipper, Shareaholic, email, Twitter and a folder on my desktop that syncs everything to Evernote. It seems there is no end to the clever ways I can get content in. Not only can I search Evernote for the things I’ve stored there, but I can share the things I’ve saved via email, Twitter or Facebook. It just rocks for the things I need it to do!

I’ve posted a list of my top 5 productivity tools along with a couple of good books and other suggestions below, but those are just the ingredients. Here’s my recipe:

First, I read David Allen’s classic productivity book Getting Things Done annually and refer to it often. Buy it using Kindle software so you can search it or mark it. Why do I do this first? Because in my world, tools without a purpose are useless…

I use…

  • Gmail to manage ‘just in time’ information; information that affects relationships or revenue. If there’s a task, I add it to the built in Google Tasks. If there’s information I need to hold on to, I send it via email to my secret Evernote email address. I use Getting Things Done [GTD] principles combined with Gmail’s features to practice ‘inbox zero’ and cut through my email like a proverbial ‘hot knife through butter’!
  • Google Reader to manage ‘just in case’ information. The things I need to read to deepen my expertise.
  • I use Gist to track the important people in my world and what they are publishing [Gist is much better than Google Reader at tracking output from people!]
  • I use Google Tasks and apply Getting Things Done [GTD] principles to my task lists.
  • Finally, I used my beloved Evernote as the one über-container to keep it all together.

As I’m writing, I’m telling myself I need to put together a screencast on this topic as so many people are struggling to manage their information. What do you think? Is this interesting enough a topic to you?

Here are the ingredients I promised you…

These are my killer productivity thoughts, tools and tactics…

These are my killer productivity thoughts, tools and tactics…

These are my killer productivity thoughts, tools and tactics…

These are my killer productivity thoughts, tools and tactics…

These are my killer productivity thoughts, tools and tactics…

http://storify.com/e1evation/dollar-15-88-toward-a-more-productive-you

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13 thoughts on “Evernote: The key to my productivity and Getting Things Done [GTD] workflow

  1. Check out ifttt to integrate all your tools more seamlessly. Bunch of recipes on there that will handle some automation for you. New Dropbox files sync to Evernote . Star a Gmail email or a GReader entry and will clip to Evernote, etc..

    Like

  2. Check out ifttt to integrate all your tools more seamlessly. Bunch of recipes on there that will handle some automation for you. New Dropbox files sync to Evernote . Star a Gmail email or a GReader entry and will clip to Evernote, etc..

    Like

  3. Todd, your YouTube video links are showing private for me. Any chance
    you could make them public or send some other rendering of them to me?
    I’d love to review how you’re using GTD as I’m new to the system and am
    fascinated with Evernote and what it can/could do with my new GTD
    system.

    Like

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